HP LaserJet Pro M404n – Efficient Monochrome Office Printer Review

HP LaserJet Pro M404n: Your Monochrome Office Printing Solution

HP LaserJet Pro M404n Printer Review

Welcome to our in-depth review of the HP LaserJet Pro M404n – a high-quality monochrome printer designed for the modern office environment. In today’s fast-paced world, having a reliable HP printer is crucial for businesses of all sizes. We’ll explore the key features and advantages of the LaserJet Pro M404n and its role in the ever-evolving landscape of printing technology.

With the increasing demand for efficient printing solutions, the HP LaserJet Pro M404n stands out as an essential office printer. It offers a blend of speed, quality, and reliability, making it a top choice in the market.

Specifications and Features

Now, let’s take a closer look at the impressive specifications and key features that make the HP LaserJet Pro M404n a standout choice in the world of office printing.

HP LaserJet Pro M404n Printer Performance

Printer Specifications

First and foremost, let’s talk about the specs. When it comes to a high-performance office printer, understanding the printer specifications is crucial. The LaserJet Pro M404n doesn’t disappoint:

  • Printing Speed: One of the standout features of this printer is its remarkable printing speed. Whether you’re dealing with lengthy reports, marketing materials, or a stack of invoices, the LaserJet Pro M404n’s swift performance ensures your documents are ready in a flash.
  • Connectivity Options: In today’s interconnected world, versatile connectivity options are a must. This HP printer offers a range of options, including USB, Ethernet, and wireless. This means you can easily print from your computer, tablet, or even your smartphone without a hitch.
  • Duplex Printing: Say goodbye to the hassle of manually flipping pages for double-sided printing. The LaserJet Pro M404n comes equipped with duplex printing capabilities. It automatically prints on both sides of the page, saving you time and reducing paper costs.
  • Paper Handling: The printer’s paper handling capabilities are a true asset. It accommodates various paper sizes and types, making it suitable for a wide range of printing tasks. Whether you need to print envelopes, legal-sized documents, or standard letter-sized pages, this printer handles it with ease.

Key Features

Beyond the specs, let’s explore some of the key features that set the LaserJet Pro M404n apart:

  • Impressive Print Quality: It’s not just about speed; this HP printer delivers exceptional print quality. Your text will be sharp, and your graphics will be crisp, ensuring that every document you print looks professional and polished.
  • Security Features: In today’s world, printer security is paramount. The LaserJet Pro M404n is equipped with robust security features to protect your sensitive data and documents. You can print with confidence, knowing your information is secure.
  • Cost Efficiency: Operating costs matter, and this printer is designed with cost efficiency in mind. It’s not only about the initial purchase price but also about the long-term cost of ownership. The LaserJet Pro M404n is known for its cost-effective printing, with economical options that save you money in the long run.

In conclusion, the HP LaserJet Pro M404n impresses on multiple fronts. Its impressive printer specifications, swift printing speed, versatile connectivity options, and smart features like duplex printing and robust paper handling make it an ideal choice for the modern office. Whether you’re a small business or a larger enterprise, this printer has what it takes to meet your printing needs effectively and efficiently.

Setup and Installation

Setting up your HP LaserJet Pro M404n is a breeze, and we’ve got you covered with this step-by-step guide for a smooth printer installation. Additionally, we’ll provide some valuable troubleshooting tips to tackle common setup issues.

Step-by-Step Setup Guide

Follow these simple steps to get your LaserJet Pro M404n up and running:

  1. Unbox your printer and remove all packaging materials carefully.
  2. Place the printer in a suitable location, preferably near a power source and your computer or network.
  3. Connect the power cord and turn on the printer.
  4. Load paper into the input tray based on your printing needs.
  5. Install the toner cartridge according to the manufacturer’s instructions.
  6. Connect the printer to your computer using USB, Ethernet, or set up wireless connectivity.
  7. Install the necessary drivers and software on your computer for seamless driver installation.
  8. Run a test print to ensure everything is functioning correctly.

Troubleshooting Common Setup Issues

While the setup process is usually straightforward, you may encounter some common issues. Here are some troubleshooting tips to help you:

  • If the printer doesn’t power on, double-check the power cord and outlet. Ensure the power switch is in the “On” position.
  • If your computer doesn’t recognize the printer, verify the connectivity cables and drivers. Reinstall the drivers if necessary.
  • If paper jams occur frequently, inspect the paper path for any obstructions. Ensure you’re using the correct paper size and type.
  • If you’re facing issues with wireless connectivity, review your network settings and ensure the printer is on the same network as your computer.
  • If print quality is subpar, consider replacing the toner cartridge and running a maintenance cycle.

By following these setup instructions and keeping these troubleshooting tips in mind, you’ll have your HP LaserJet Pro M404n ready to tackle your printing needs efficiently.

Printing Performance

When it comes to a printer, two critical factors to consider are print quality and print speed. In this section, we’ll delve into the HP LaserJet Pro M404n’s performance in these areas, as well as provide insightful comparisons with other printers in its category.

Print Quality

The LaserJet Pro M404n excels in delivering outstanding print quality. Whether you’re printing text documents, images, or graphics, you can expect sharp and precise results. The monochrome printing capability ensures that text is crisp and legible, making it ideal for business documents.

Not only does it produce high-quality prints, but it also maintains this quality consistently over time. Whether you’re printing the first page or the hundredth, you can trust that your documents will look professional and polished.

Print Speed

Speed is of the essence in a busy office environment, and the LaserJet Pro M404n doesn’t disappoint in this department. With its impressive print speed, you’ll be able to complete printing tasks in record time. Whether you need to print a single page or a large document, this printer handles it efficiently.

It’s worth noting that the LaserJet Pro M404n’s speed isn’t compromised when printing in high-quality mode. You can expect fast and excellent results even when printing at the highest resolution.

Comparisons with Other Printers

When evaluating the performance of the LaserJet Pro M404n, it’s essential to consider how it stacks up against other printers in its category. This printer has consistently outperformed many competitors when it comes to performance benchmark.

What Is a Monochrome Printer

Compared to similar monochrome laser printers, the LaserJet Pro M404n’s combination of print quality, speed, and reliability puts it ahead of the curve. It’s a printer that not only meets but often exceeds the expectations of businesses.

In conclusion, the HP LaserJet Pro M404n sets a high standard for print quality and print speed. Its proficiency in monochrome printing and impressive performance benchmark make it a top choice for businesses seeking a reliable and efficient office printer.

Connectivity and Compatibility

When it comes to office printers, a seamless experience with various devices and connectivity options is essential. In this section, we’ll explore the HP LaserJet Pro M404n’s connectivity options and its compatibility with different operating systems and devices.

Connectivity Options

The LaserJet Pro M404n offers a range of connectivity options to suit the needs of a modern workplace:

  • USB Connectivity: For a direct and reliable connection, you can use the USB port. This is ideal for single-computer setups or when you need a quick and secure connection.
  • Ethernet Connection: If your office has a network infrastructure, the Ethernet port allows you to connect the printer to your network. This enables multiple users to print seamlessly and access the printer’s features.
  • Wireless Printing: In today’s wireless world, the LaserJet Pro M404n supports wireless printing. You can print directly from your computer, tablet, or smartphone without the hassle of cables, thanks to its Wi-Fi capability.

These versatile connectivity options ensure that no matter your office setup, the LaserJet Pro M404n can easily integrate into your workflow.

OS Compatibility

The HP LaserJet Pro M404n is designed to be compatible with a wide range of operating systems and devices, making it a flexible choice:

  • Windows: Whether you’re using Windows 11, 10, 8.1, 8, 7, or even older versions, this printer is compatible.
  • Mac: Mac users can rejoice, as the LaserJet Pro M404n offers compatibility with macOS, ensuring a smooth printing experience on your Apple devices.
  • Mobile Devices: With support for mobile printing, you can easily print from your Android or iOS devices using the HP Smart app or other compatible apps.

Regardless of your preferred operating system or device, the LaserJet Pro M404n ensures that you can print effortlessly, making it a versatile choice for any office environment.

Maintenance and Troubleshooting

Maintaining your HP LaserJet Pro M404n properly ensures consistent performance and trouble-free printing. In this section, we’ll provide you with essential printer maintenance tips and address some common issues along with their troubleshooting solutions.

Printer Maintenance

Regular printer maintenance is key to prolonging the life of your LaserJet Pro M404n and maintaining optimal print quality. Here are some tips:

  • Toner Replacement: Keep an eye on your toner levels and replace the toner cartridge when it’s low. This ensures that your prints remain sharp and clear.
  • Paper Jams: To prevent paper jams, use the right paper size and type. Keep the paper tray clean and free from dust and debris. If a jam does occur, follow the printer’s instructions for removing the jammed paper carefully.
  • Cleaning: Periodically clean the printer’s exterior and interior. Remove dust and toner particles using a lint-free cloth or compressed air. This prevents buildup that can affect print quality.

Common Issues and Troubleshooting

Even with regular maintenance, you may encounter some common issues with your printer. Here are some troubleshooting solutions:

  • Paper Jams: If you experience frequent paper jams, check for any obstructions in the paper path. Ensure you’re using the correct paper size and type as specified in the printer’s manual.
  • Error Codes: When you encounter error codes such as HP Printer Error Code 04358A98, consult the printer’s manual or online resources for explanations and solutions. Error codes can often point you in the right direction for troubleshooting.
  • Print Quality Issues: If you notice issues with print quality, such as streaks or faded text, it may be time to clean the printhead or replace the toner cartridge. Consult the user manual for instructions on these tasks.

By following these printer maintenance tips and having solutions at hand for common issues, you can ensure that your HP LaserJet Pro M404n continues to operate smoothly, providing high-quality prints for your office needs.

Cost of Ownership

Understanding the long-term cost of owning and operating the HP LaserJet Pro M404n is crucial for making an informed decision. In this section, we’ll dive into the cost factors, including toner cost and cost per page. Additionally, we’ll explore some cost-effective printing strategies to help you maximize your budget.

Toner Cost and Cost per Page

When evaluating the cost of ownership, one of the most significant factors is the toner cost. The LaserJet Pro M404n is known for its efficient use of toner, resulting in a low cost per page. This means that, on average, you’ll spend less on each printed page compared to many other printers in its class.

To get the most accurate estimate of your printing costs, it’s a good practice to calculate the cost per page. This includes factoring in the price of replacement toner cartridges and how many pages you can expect to print from each cartridge. The LaserJet Pro M404n typically offers a high yield per cartridge, which contributes to its cost-effectiveness.

Cost-Effective Printing Strategies

Here are some cost-effective printing strategies to help you further optimize your expenses:

  • Use Duplex Printing: Taking advantage of the printer’s duplex printing capability can significantly reduce paper consumption, ultimately lowering costs.
  • Print in Draft Mode: When high print quality isn’t essential, consider using draft mode for internal documents. This uses less toner, extending the life of your cartridges.
  • Monitor Printing Practices: Encourage responsible printing habits among your team. Avoid unnecessary prints and utilize digital formats when possible.
  • Choose Economical Paper: Opt for cost-effective paper options that still meet your document requirements. There’s no need for premium paper for everyday office printing.

By implementing these cost-effective printing strategies and being mindful of your toner cost and cost per page, you can keep your office printing expenses in check while enjoying the reliable performance of the HP LaserJet Pro M404n.

Security Features

Security is a paramount concern in the modern business landscape, and the HP LaserJet Pro M404n takes it seriously. In this section, we’ll provide an overview of the printer’s robust security features and emphasize the importance of printer security in a business environment.

Printer Security Overview

The HP LaserJet Pro M404n is equipped with a comprehensive set of printer security features designed to protect your data and sensitive documents:

  • Data Protection: The printer ensures the protection of your data from unauthorized access. It employs encryption protocols to secure information during transmission and storage.
  • Secure Printing: With secure printing features, you can require user authentication before a document is printed. This prevents confidential documents from falling into the wrong hands.
  • Network Security: The printer’s network security features safeguard it from external threats. It can detect and prevent unauthorized access attempts, ensuring the integrity of your network.

Importance of Printer Security

In a business environment, printer security is not a luxury; it’s a necessity. Here’s why:

  • Data Protection: Businesses deal with sensitive data daily, from financial reports to customer information. Printer security ensures that this data remains confidential and is not compromised.
  • Compliance: Many industries have strict regulations regarding data protection. Printer security helps businesses comply with these regulations, avoiding potential legal and financial consequences.
  • Preventing Data Breaches: Data breaches can be devastating to a company’s reputation and bottom line. Printer security measures act as a barrier against data breaches, reducing the risk significantly.
  • Business Continuity: A secure printer environment contributes to business continuity. It reduces the chances of downtime due to security incidents, ensuring that your operations run smoothly.

In conclusion, the HP LaserJet Pro M404n prioritizes printer security to protect your data and maintain the confidentiality of your documents. Understanding the importance of printer security in a business environment is crucial for safeguarding your company’s sensitive information and maintaining a secure and compliant operation.


In this HP LaserJet Pro M404n printer review and buying guide, we’ve delved into the features, performance, and considerations surrounding this office printer. Let’s summarize the main advantages and drawbacks to help you make an informed decision.

Advantages of the HP LaserJet Pro M404n

The HP LaserJet Pro M404n offers several notable advantages:

  • Impressive Print Quality: It consistently delivers sharp and clear prints, making your documents look professional and polished.
  • Swift Print Speed: The fast printing speed ensures your tasks are completed efficiently, enhancing productivity in your office.
  • Cost-Effective Printing: With a low cost per page and efficient toner usage, it’s a budget-friendly choice for businesses.
  • Security Features: Robust printer security measures protect your sensitive data and documents from potential threats.
  • Connectivity Options: Versatile connectivity options, including USB, Ethernet, and wireless, ensure compatibility with your office setup.

Drawbacks to Consider

While the LaserJet Pro M404n offers many advantages, it’s essential to consider potential drawbacks:

  • Monochrome Printing: It’s designed for monochrome printing, so if your office requires color printing, you may need an additional color printer.
  • Noisy Operation: Like many laser printers, it can be somewhat noisy during operation, which may be a consideration in quieter office environments.

With these points in mind, it’s clear that the HP LaserJet Pro M404n is a strong contender for office printing needs. It balances excellent print quality, speed, and security while maintaining cost-efficiency.

Before making your purchase, it’s always wise to consult with a printer expert for personalized advice. One such expert is Carl Abel, who can provide further insights and recommendations tailored to your specific requirements. Additionally, don’t forget to run the HP printer test page to ensure that the printer meets your expectations.

In conclusion, the HP LaserJet Pro M404n is a reliable and efficient office printer that delivers on its promises. We hope this guide has been informative and helps you make a well-informed decision for your office’s printing needs.

Frequently Asked Questions (FAQ)

Explore our frequently asked questions about the HP LaserJet Pro M404n. We’ve compiled answers to common queries, including troubleshooting FAQs, to assist you in getting the most out of your printer.

Printer FAQs

  1. Q: How do I set up the HP LaserJet Pro M404n?
    A: Setting up your printer is straightforward. Follow the step-by-step guide provided in the user manual or refer to our “Setup and Installation” section above for detailed instructions.
  2. Q: What operating systems are compatible with this printer?
    A: The LaserJet Pro M404n is compatible with a range of operating systems, including Windows and macOS. Refer to our “Connectivity and Compatibility” section for a comprehensive list of compatible systems.
  3. Q: How often should I replace the toner cartridge?
    A: Toner cartridge replacement frequency depends on your printing volume. On average, you may need to replace the toner cartridge after printing a certain number of pages. Refer to the HP LaserJet Pro M404n user manual for specific guidelines.
  4. Q: What should I do if I encounter a paper jam?
    A: Paper jams can happen, but they’re easily resolved. Refer to our “Maintenance and Troubleshooting” section for tips on clearing paper jams and preventing them in the future.

About Author

Carl Abel
I am a printing expert with years of experience in various printing techniques. My expertise includes offset printing, digital printing, and screen printing. I am known for my attention to detail, problem-solving skills, and commitment to delivering outstanding results. I am dedicated to staying up-to-date with the latest developments in printing technology to provide cutting-edge solutions. I am passionate about collaborating with clients to transform their ideas into stunning prints. Read more about us