How to Fax Documents With the HP Envy 4520 Printer

The Ultimate Guide: How to Fax Documents With the HP Envy 4520 Printer

Fax Documents With the HP Envy 4520 Printer

Faxing has been a long-standing method of communication in the business world, and despite advancements in technology, it remains relevant even in today’s digital age. With the emergence of multifunction printers like the HP Envy 4520, faxing has become more convenient and efficient.

In this article, we will explore why faxing is still important, delve into the benefits of using the HP Envy 4520 printer for faxing, and provide an overview of the article structure to guide you through the comprehensive guide on faxing documents with this printer.

Basic Understanding of Fax on the HP Envy 4520 Printer

Faxing is a method of transmitting documents electronically over a telephone line. It allows you to send and receive physical documents, such as contracts, invoices, or forms, to and from distant locations. Understanding the basics of faxing is essential for effectively utilizing the HP Envy 4520 printer for faxing purposes.

Faxing offers several advantages over other communication methods. Firstly, it provides a tangible record of the transmitted documents, making it legally valid in many industries. Additionally, faxing ensures secure transmission, as the information is sent directly from one fax machine to another without the need for email or internet connectivity.

The HP Envy 4520 printer is equipped with faxing capabilities, making it a versatile and efficient tool for your office needs. It combines the functionality of a printer, scanner, and copier, making it a convenient all-in-one solution. With the HP Envy 4520, you can send and receive faxes directly from your printer, eliminating the need for a separate fax machine.

In the upcoming sections, we will explore how to set up your HP Envy 4520 printer for faxing, configure fax preferences, send and receive faxes, troubleshoot common issues, and integrate faxing with digital workflows. This comprehensive guide will equip you with the knowledge to utilize the faxing capabilities of the HP Envy 4520 effectively.

Preparing Your HP Envy 4520 Printer for Faxing

Before you can start faxing with the HP Envy 4520 printer, it’s important to ensure that your printer is properly set up and configured for fax functionality. Follow these steps to prepare your printer for faxing:

  1. Check Printer Compatibility
    Verify that your HP Envy 4520 printer has built-in fax capabilities. Refer to the printer’s user manual or specifications to confirm its faxing capabilities.
  2. Connect the Printer to a Phone Line
    Connect your printer to a phone line for fax transmission. Use a standard telephone cable to connect the printer’s LINE port to a phone jack on the wall. Ensure a stable and reliable connection.
  3. Configure Fax Settings
    Access the printer’s settings menu through the control panel or the printer software on your computer. Look for the fax settings or preferences section and adjust the necessary settings, such as date and time, country/region code, and dialing options.
  4. Set up Caller ID
    If desired, set up the caller ID feature on your printer. This allows the recipient’s fax machine to display your name or company information when receiving a fax from you. Refer to the printer’s user manual for instructions on enabling and customizing caller ID settings.
  5. Test the Fax Line
    To ensure proper functionality, perform a test fax. Send a fax to a known recipient or a dedicated fax test number. Verify that the fax is successfully transmitted and received without any issues.

By following these steps, you will have your HP Envy 4520 printer prepared and ready for faxing.

Setting Up Fax Preferences on the HP Envy 4520 Printer

Customizing fax preferences on your HP Envy 4520 printer allows you to tailor the faxing experience according to your specific needs. Here’s how you can set up fax preferences:

Adjust Resolution and Contrast Settings

Access the printer’s settings menu and navigate to the fax preferences section. Here, you can adjust the resolution and contrast settings for your fax documents. Higher resolution settings provide better image quality but may increase the file size, while contrast settings affect the clarity of the faxed documents.

Customize Cover Pages and Header Information

Personalize your faxes by customizing the cover pages and header information. You can add your company logo, contact details, or a personalized message to the cover page. In the fax preferences menu, locate the cover page settings and enter the desired information.

Manage Fax Transmission Speed and Quality

Depending on your requirements, you can adjust the fax transmission speed and quality. Higher transmission speeds enable faster faxing, but it may result in reduced image quality. Find the transmission speed settings in the fax preferences menu and choose the appropriate option based on your preferences.

Enable Confirmation Pages

Consider enabling confirmation pages for sent and received faxes. This feature provides a printed confirmation page after each successful fax transmission or reception. It helps you keep track of important fax documents and ensures their delivery.

By customizing these fax preferences on your HP Envy 4520 printer, you can enhance the efficiency and personalization of your faxing experience.

Sending a Fax with the HP Envy 4520 Printer

Sending a fax with the HP Envy 4520 printer is a straightforward process. Follow these steps to send a fax:

  • Prepare the Document
    Place the document you want to fax face down in the printer’s document feeder. Ensure that the document is aligned properly and free from any folds or creases that may affect the fax quality.
  • Enter Recipient Details
    Access the printer’s fax menu or settings on the control panel. Enter the recipient’s fax number using the numeric keypad. If necessary, include any additional information such as area codes, country codes, or extensions.
  • Set Fax Transmission Options
    Choose the desired transmission options for your fax. These may include resolution, contrast, and transmission speed. Refer to the fax preferences you have previously set up or make adjustments as needed.
  • Initiate the Fax Transmission
    Once you have entered the recipient’s fax number and set the transmission options, initiate the fax transmission. Depending on your printer’s interface, look for a dedicated “Send” or “Fax” button, or select the appropriate option on the control panel or software interface.
  • Monitor Fax Transmission Status
    During the fax transmission, keep an eye on the printer’s display or status indicators. The printer will provide updates on the progress of the transmission, including any errors or issues encountered.
  • Verify Successful Transmission
    Once the fax has been sent, wait for the printer to confirm the successful transmission. If you have enabled confirmation pages, the printer will print a confirmation page indicating the date, time, and recipient of the fax.

By following these steps, you can easily send a fax using the HP Envy 4520 printer.

Receiving Faxes with the HP Envy 4520 Printer

The HP Envy 4520 printer allows you to receive faxes directly, ensuring that you never miss an important document. Follow these steps to receive faxes with your printer:

  1. Enable Auto-Answer Mode
    Access the printer’s settings menu and locate the fax settings or preferences section. Look for the auto-answer mode option and enable it. This ensures that the printer automatically receives incoming faxes without the need for manual intervention.
  2. Configure Notification Options
    Customize the notification options for incoming faxes. You can choose to receive audible alerts or display notifications on the printer’s control panel or computer screen when a fax is received. Refer to the fax settings menu and adjust the notification preferences according to your preferences.
  3. Handle Received Faxes
    Once a fax is received, the printer will store it digitally in its memory. Access the printer’s control panel or software interface to view and manage the received faxes. You can choose to print, save, or forward the received faxes as required.
  4. Save Faxes Digitally
    To ensure a paperless workflow, consider saving received faxes digitally. The HP Envy 4520 printer often provides options to save received faxes as PDF or other compatible file formats. This enables easy archiving and organization of important documents on your computer or cloud storage.
  5. Clear Printer Memory
    Regularly clear the printer’s memory to make space for new incoming faxes. Access the printer’s settings menu and locate the memory or storage options. Follow the instructions to clear the memory and ensure uninterrupted fax reception.

By following these steps, you can effectively receive faxes with the HP Envy 4520 printer.

Troubleshooting Common Fax Issues on the HP Envy 4520 Printer

Faxing, like any other technology, may encounter occasional issues. Here are some common fax issues you may encounter with the HP Envy 4520 printer and how to troubleshoot them:

  • Poor Fax Transmission Quality
    If the quality of your faxed documents is poor, check the resolution and contrast settings in the fax preferences. Adjust them to ensure optimal image quality. Additionally, ensure that the document being faxed is clean and free from smudges or wrinkles that may affect the transmission.
  • HP Envy 4520 Paper Jams and Document Feeding Problems
    If your printer experiences paper jams or has difficulty feeding documents, check for any obstructions in the paper path. Remove any stuck or wrinkled paper, and ensure that the document feeder is properly aligned and loaded with the correct paper size.
  • Connectivity Issues and Error Messages
    If you encounter connectivity issues or error messages during fax transmission, ensure that the printer is properly connected to the phone line. Check for loose connections or damaged cables. Restart the printer and try again. If the issue persists, consult the printer’s user manual or contact technical support for further assistance.
  • Incomplete or Failed Fax Transmission
    If your fax transmission does not complete or fails, double-check the recipient’s fax number for accuracy. Make sure you have dialed the complete number, including any necessary prefixes or extensions. Confirm that the recipient’s fax machine is turned on and has a stable connection.
  • Communication Errors with Specific Fax Machines
    In some cases, you may experience communication errors when faxing to specific fax machines. These errors can occur due to compatibility issues or line quality problems. If the issue persists, try contacting the recipient and inquire about their fax machine’s compatibility and line conditions.

If you encounter persistent faxing issues that cannot be resolved through troubleshooting, consider contacting the HP support team or consulting with a printer technician for further assistance.

Faxing Best Practices and Tips on the HP Envy 4520 Printer

To ensure smooth and successful faxing with the HP Envy 4520 printer, here are some best practices and tips to keep in mind:

  1. Use High-Quality Documents: When faxing important documents, ensure they are of high quality. Use clean, legible originals without any smudges or creases. This helps maintain the integrity and readability of the transmitted documents.
  2. Regularly Update Firmware and Software: Keep your HP Envy 4520 printer up to date by installing firmware and software updates as they become available. These updates often include performance enhancements, bug fixes, and improved compatibility, ensuring a smoother faxing experience.
  3. Secure Fax Transmission: If you need to fax sensitive or confidential documents, consider using fax encryption options if available. This adds an extra layer of security to your transmitted data, protecting it from unauthorized access.
  4. Double-Check Recipient Information: Before sending a fax, double-check the recipient’s fax number and any additional details you need to include, such as area codes or extensions. Verifying this information helps prevent misdirected faxes and ensures accurate delivery.
  5. Maintain Sufficient Ink and Paper Supply: Always keep an adequate supply of ink or toner and paper for your HP Envy 4520 printer. Running out of ink or paper during a fax transmission can disrupt the process and cause delays.
  6. Regularly Clean and Maintain the Printer: Perform regular maintenance tasks, such as cleaning the scanner glass and removing any debris or dust from the printer’s interior. This helps maintain optimal performance and prevents potential faxing issues caused by dirt or obstructions.
  7. Keep Fax Records: Maintain a record of your fax transmissions for reference and documentation purposes. This can be helpful for tracking important communications or resolving any disputes that may arise.

By following these best practices and tips, you can maximize the efficiency and effectiveness of faxing with the HP Envy 4520 printer.

Integrating Faxing with Digital Workflows

Integrating faxing with digital workflows can streamline your document management processes and enhance productivity. Here are some ways to integrate faxing with digital workflows using the HP Envy 4520 printer:

  1. Fax to Email Conversion: Configure your printer to automatically convert incoming faxes into digital documents and send them directly to your email. This eliminates the need for physical handling and allows for easy storage, searching, and forwarding of faxed documents within your digital environment.
  2. Cloud Faxing: Explore cloud-based faxing services that enable you to send and receive faxes directly from your HP Envy 4520 printer to the cloud. This integration allows for seamless access to faxed documents from any device with internet connectivity, enhancing mobility and collaboration.
  3. Document Management Systems: Integrate your faxing process with document management systems or electronic filing systems. This allows you to directly import received faxes into your digital database, enabling efficient organization, indexing, and retrieval of faxed documents alongside other digital files.
  4. Fax Archiving and Backup: Implement a system for archiving and backing up faxed documents to ensure their long-term preservation and accessibility. This can be done by automatically saving received faxes to designated folders or cloud storage platforms, providing reliable backup and easy retrieval when needed.
  5. Fax APIs and Automation: For advanced integration, explore fax application programming interfaces (APIs) that enable you to automate faxing processes. This allows for seamless integration with existing software systems, such as customer relationship management (CRM) tools or workflow management platforms.

By integrating faxing with digital workflows, you can enhance efficiency, collaboration, and document management in your organization.


In this comprehensive guide, we have explored how to fax documents with the HP Envy 4520 printer. Despite living in a digital age, faxing remains relevant for many businesses and individuals who rely on secure and efficient document transmission. The HP Envy 4520 printer offers convenient faxing capabilities, allowing you to send and receive faxes with ease.

We began by understanding the basics of faxing and highlighted the benefits of using the HP Envy 4520 printer for faxing purposes. We then proceeded to guide you through the process of preparing your printer for faxing, setting up fax preferences, sending and receiving faxes, troubleshooting common fax issues, and implementing best practices for successful faxing.

Furthermore, we discussed how to integrate faxing with digital workflows, enabling seamless document management and collaboration within your organization. By leveraging features such as fax-to-email conversion, cloud faxing, and document management system integration, you can enhance productivity and streamline your document workflows.

Remember to keep your printer updated, maintain a sufficient supply of ink and paper, and regularly clean and maintain the printer to ensure optimal performance. Additionally, consider exploring advanced integration options, such as fax APIs and automation, to further enhance your faxing experience.

With the knowledge and guidance provided in this guide, you are well-equipped to utilize the faxing capabilities of the HP Envy 4520 printer efficiently and effectively. Embrace the benefits of faxing in today’s digital landscape and leverage the convenience it offers for secure document transmission.

To ensure that your HP Envy 4520 printer is functioning optimally, it is recommended to visit the printer test page. This test page allows you to assess the printer’s performance, print quality, and alignment.

By visiting the printer test page, you can quickly identify any issues or discrepancies and take appropriate action. To access the printer test page, simply visit the HP support website and search for the specific instructions related to your printer model. Don’t forget to keep your printer running smoothly by regularly conducting the printer test page and addressing any concerns that may arise.

About the Author

Carl Abel is a printer expert with years of experience in the industry. He specializes in providing valuable insights and practical guidance on maximizing the usage of printers for various purposes. Carl is passionate about technology and enjoys exploring innovative ways to optimize document management processes.

Frequently Asked Questions (FAQs)

  1. Can I send a fax from my computer using the HP Envy 4520 printer?
    Yes, you can send a fax from your computer using the HP Envy 4520 printer by connecting it to your computer and utilizing the printer software’s faxing functionality.
  2. Does the HP Envy 4520 printer support wireless faxing?
    No, the HP Envy 4520 printer does not support wireless faxing. It requires a physical connection to a phone line for fax transmission.
  3. What is the maximum number of pages I can fax with the HP Envy 4520 printer?
    The HP Envy 4520 printer can handle a maximum of 20 pages for fax transmission. If you need to fax more pages, you may need to split the document into multiple transmissions.
  4. Can I fax international numbers with the HP Envy 4520 printer?
    Yes, the HP Envy 4520 printer supports faxing to international numbers. However, additional charges may apply for international fax transmissions, so it’s important to check with your service provider.
  5. Is it possible to schedule fax transmissions with the HP Envy 4520 printer?
    No, the HP Envy 4520 printer does not have a built-in feature for scheduling fax transmissions. Fax transmissions are initiated manually based on your input.

About Author

Carl Abel
I am a printing expert with years of experience in various printing techniques. My expertise includes offset printing, digital printing, and screen printing. I am known for my attention to detail, problem-solving skills, and commitment to delivering outstanding results. I am dedicated to staying up-to-date with the latest developments in printing technology to provide cutting-edge solutions. I am passionate about collaborating with clients to transform their ideas into stunning prints. Read more about us